document management officer

Description

Document management officers ensure that the documents required for their organisation's functioning and daily operations are registered, classified and archived correctly and are made available to the different services or to the public upon request. They oversee the implementation of internal procedures and promote proper document management practices within the organisation, providing training to other employees on document management procedures. They may operate electronic records management systems (ERMS), electronic document management systems (EDMS) and archives management systems (AMS) and provide support in defining related technical requirements.

EssentialOptional

Theoretical Knowledge

Practical Skills

use software for data preservation develop classification systems train employees set up documentation control system facilitate access to information ensure proper document management develop organisational policies organise information manage content metadata respect data protection principles apply organisational techniques analyse business processes manage digital archives manage archive manage data collection systems work in an international environment oversee record management apply information security policies monitor developments in field of expertise develop information standards ensure information transparency ensure compliance with legal requirements communicate with stakeholders file documents monitor legislation developments maintain computer hardware digitise documents provide cost benefit analysis reports draft tender documentation evaluate tender utilise machine learning propose ICT solutions to business problems operate relational database management system appraise historical documents assess reliability of data perform data analysis